birthday party checklist

Guest of Honor: ___________________________________

Date : _____________________

Four to Six Weeks before the Party

• Set the party date & time
• Book the location if the party is to be held outside your home
• Establish a party budget
• Create your guest list
• Choose a party theme
• Order party supplies, invitations & party favors
• Book entertainment (clown, magician, etc.) and bounce houses

Three Weeks before the Party

• Create and send party invitations
• Keep a list of invitees near the phone for RSVP’s
• Plan your party menu

Two Weeks before the Party

• Order balloons
• Order Cake or if making yourself, get supplies
• Plan party activities & games
• Order any party rental equipment
• Take inventory of kitchen items and tableware to use for the party.

One Week before the Party

• Buy non-perishable food and beverages
• Buy candles
• Buy film, video tape & batteries
• Buy extra garbage bags, foil & plastic wrap
• Schedule activities
• Buy piñata & candy fillers
• Confirm entertainment
• Call or email guests who haven’t RSVP’d
• Do heavy cleaning

Two Days before the Party

• Check camera batteries & film. Charge batteries if necessary.
• Make space in the refrigerator
• Buy groceries
• Assemble party favor bags

Day before the Party

• Clean bathrooms & party area
• Decorate party room
• Organize and set out party favors
• Place crafts and prizes near activity stations
• Make cake (if making your own)
• Prepare any food that can be refrigerated overnight

Party Day

• Pick up cake, ice and balloons
• Decorate outdoor areas
• Tie some balloons to the mailbox or front porch
• Set up party games
• Prepare all food
• Check bathrooms for toilet paper, soap & towels
• Relax, smile & have fun!